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Essential Living
Essential Living
Essential Living

Private Event Booking

Issued: 01/10/2019 1 of 2
Name: Date:
Building: Apartment No:
VENUE
Vantage Point: Union Wharf:
Dining Room Dining Room (Collier Point)
Roof Terrace/BBQ Roof Terrace/BBQ (Collier Point)
Meeting Room Dining Room (Walton Heights)
Library Roof Terrace/BBQ (Walton Heights)
Dressage Court: Berkshire House:
Lounge Lounge
Roof Terrace/BBQ Roof Terrace/BBQ
EVENT DETAILS
Description of the Occasion:
Date of Booking: No. of Guests:
Start Time: Finish Time:
Booking Charge: Cleaning Charge:
Guest List Attached: Yes No
EVENT BOOKING INFORMATION
Residents are able to reserve amenity areas with the building that they live.
When booking an amenity area for a private event, you are responsible at all times for the actions and behaviour of your guests
For security reasons you are required to provide the residents’ team with a guest list at least 24 hours prior to your
reservation.
Essential Living buildings are non-smoking (including e-cigarettes) except for designated smoking areas.
Guests attending an amenity area for a private event are not allowed to use other amenity areas.
Guests should have vacated the premises no later than 12:30am.
PRIVATE EVENT
BOOKING
Issued: 01/10/2019 2 of 2
All amenity areas are cover by CCTV. If any of your guests are behaving in an improper fashion you will be required to assist the
residents’ team should they request assistance.
You are responsible for removing your personal belongings, tidying up and leaving any area as you found it immediately after
your event has ended.
Should the area not be returned in a clean and tidy state we will charge you a cleaning fee of £15 per hour (minimum of 1 hour)
and this will be added to your monthly invoice.
If you or your guests cause any damage whilst using the amenity area, we will charge for the repair and/or replacement that
have been damaged.
You and your guests must not use the amenity area for anything illegal or immoral.
Respect your neighbours and do not do anything which may cause a nuisance to your neighbours or other visitors.
Each of the bookable areas has a maximum occupancy as part of the building’s fire regulations. These must not be exceeded:
Vantage Point:
Dining room: Seating: 20 / Standing: 36
Roof Terrace/BBQ: Seating: 15 / Standing: 20
Meeting Room: 10 / Standing: 25
Library: Seating: 10 / Standing: 25
Union Wharf:
Dining room (Collier Point): Seating: 20 / Standing: 36
Roof Terrace/BBQ (Collier Point): Seating: 10 / Standing: 15
Dining room (Walton Heights): Seating: 20 / Standing: 36
Roof Terrace/BBQ (Walton Heights): Seating: 8 / Standing: 12
Dressage Court:
Lounge: Seating: 20 / Standing: 36
Roof Terrace/BBQ: Seating: 8 / Standing: 12
Berkshire House:
Dining room: Seating: 10 / Standing: 15
Roof Terrace/BBQ: Seating: 8 / Standing: 12
SIGNATURE
Name: Date:
Signature:
DATA PROTECTION
How we use your data:
We collect the information on this form in order to be enable you to use the building facilities i.e. activity room, gym, drawing
room, dining room, terraces and for providing services such as private hire of the applicable facility, granting a permit for a
parking bay, postal delivery or granting access to you apartment when you are not there.
We may work with or you may have a direct relationship with our service providers to deliver these services. Your information
may be shared with them in order to help us deliver the service.
Without your data you won’t be able to use these above service or facilities.
We won’t keep this information for longer than is necessary, i.e. up to three months after the day of the event, for the length
of your tenancy or as per the statutory requirements for financial and personal information.
Further information about how we use, share and otherwise process your personal data, and information about your rights can
be found here: essentialliving.co.uk/handbook
If you have any questions, please contact us at: yourdata@essentialliving.co.uk