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Pet Permission - Essential Living

Pet Permission

PET
PERMISSION

Name: Date:
Building: Apartment No:For details on our data protection, please see the data protection section on this form. | Issued: 17/17/2019 2 of 6
RESIDENTS’ TEAM SIGNATURE
Signature:
Print name: Date:
TERMS OF THE PERMISSION
It is hereby accepted that this is a permission granted at will, revocable by “The Manager” at any time as provided in the permission.
No pet is allowed to be kept in the property until the Pet Permission have been completed and granted.
Only once permission has been given and all arrangements made and agreed can a tenant bring a pet onto the premises. This
permission is only granted for the specific pet noted on this form and no other.
A new permission should be prepared for each additional pet that is added after the initial permission is granted.
The permission will be revoked in the event that the animal(s) cause a nuisance or injury to any resident of the building (or of
adjoining buildings) or in any way fouls, damages or contaminates the common areas of the buildings (including any external
areas). No animal may be allowed to pass through the internal common areas of the building unless on a suitable leash or
carried and must not be left unattended in the common areas at any time. The resident(s) hereby accepts responsibility for
any loss, injury or damage caused by the animal(s) covered by this permission.
No animals are allowed access to any of the amenity areas of the property; this is to ensure that no inconvenience is caused to
any other resident(s) that maybe using the areas. This term excludes assistance dogs.
This permission will take effect when it has been signed by all resident(s) to confirm acceptance of the terms and conditions
contained herein and by an authorised signatory on behalf of the Landlord.
We require that the apartment is returned in the condition it is provided and that all upholstery has been steam cleaned to
remove any trace of the pet’s hair or pet odour from the property.
Should the resident fall behind with their account payments, the management reserve the right to revoke to the permission with
immediate effect until the account is brought back up to date. The pet would need to be removed from the premises immediately.
Only once permission has been given and the tenancy agreement has been amended and paid can a resident bring a pet onto
the premises.
PROHIBITED PETS
Prohibited pets include (but are not limited to):
• Insects
• Primates
• Reptiles
• Ferrets
• Rats
• Rabbits
• Pigs
• Endangered species
Any dog listed under the Dangerous Dogs Act 1991 and any animal listed in the schedule of the Dangerous Wild Animals Act 1976
may not be kept at the property.
As the size and behaviour of pets varies so much it will be our policy that each animal will be assessed at the time of the
request, with attention being given to the presentation, size of apartment, number of animals and the previous landlords’
references having been supplied (max. size 55Ibs or 25kg).
ACCEPTABLE PETS
Acceptable pets include:
• Dogs
• Cats
• Select birds only
• Fish (50 gallon tank size maximum with residents’ team leaders’ prior written approval)
For details on our data protection, please see the data protection section on this form. | Issued: 17/17/2019 3 of 6
GUIDANCE FOR PET INTERVIEWS
We require all prospective residents who intend to bring a pet to attend a pet interview. This is the best way to assess whether
the person is a responsible pet owner. During this interview we look for:
• Whether the pet is clean, well-groomed and odour-free
• Whether a dog is calm and responsive to the owner’s commands
• Whether you are in control of your pet without yelling, jerking the leash or hitting the pet
INFOMATION REQUIRED
During the pet interview, you may be asked for the following information:
• Pet’s name
• Pet’s sex
• Whether it’s spayed/neutered
• How long you have owned the pet
• Who owned the pet previously (if less than 1 year)
You may also be required to supply a pet reference – preferably from your last landlord – along with a copy of your pet’s
vaccination/medical history.
CARE INFOMATION
You may also be asked some questions regarding how you care for your pet. Most of these questions do not have right or
wrong answers. The important thing is that you show yourself to be a responsible pet owner and are comfortable explaining
how you care for your pet. These questions may include:
For all animals:
How do you care for this pet?
Who takes care of the pet when you are away?
Who is your veterinarian (full address and contact details)?
How do you control parasites and fleas (if applicable)?
What is the maximum time that your pet will be left alone?
For dogs:
How often is the dog walked? What kind of regular exercise does the dog get?
Is the dog left alone for extended periods of time? How many hours? Describe the typical situation.
How does the dog amuse him/herself when alone?
Has the dog had any obedience training? Describe what, when, for how long, reaction with other dogs.
How do you deal with the following behaviours: barking/whining, chewing, scratching?
How does the dog behave with other people? Including strangers, children and other dogs.
For cats:
Is the cat reliably litter-box trained?
How often do you change the litter?
What toys does your cat play with?
Does the cat use a scratching post?
For details on our data protection, please see the data protection section on this form. | Issued: 17/17/2019 4 of 6
COSTS
We charge an additional monthly sum of £20 including VAT per pet as part of your monthly rent. Your tenancy agreement will
be amended to reflect this.
CLEANING ON CHECK-OUT
When you check-out, the property must be returned in the condition it is provided. You must ensure that all upholstery has
been steam cleaned to remove any trace of the pet’s hair or odour.
LIMITATIONS
A maximum of 2 pets are allowed per apartment. This is dependent on the size of the animal(s) and the size of the apartment.
The maximum number of pets allowed is at the discretion of the landlord or their representative.
TETHERING AND LEASHES
Pets may not be tied to any fixed object anywhere outside your apartment. You must keep your pet on a leash and under your
supervision when you are outside your apartment.
We may pick up unleashed pets, report them to the proper authorities, or do both.
We will charge you a reasonable fee for picking up and keeping unleashed pets.
DISTURBANCES
Pets must not disturb the neighbours or other residents, regardless of whether the animal is inside or outside the property.
Examples include excessive barking, whining or howling.
“Excessive” is defined as longer in duration than 10 minutes, or 5 minutes of continuous barking more than 3 times a day.
CARE
Your pet must be fed and given water inside your apartment. You may not leave food or water outside your apartment at any time.
Your pet should not be left alone in the apartment for periods longer than 6 hours unless it can be demonstrated that the
animal is capable of more extended times.
In no case will the period be greater than 10 hours. If your schedule requires absences of a longer duration, you will engage a
pet carer/walker to take of the animal as required during the day, or arrange for off-premises care, such as doggie day-care.
Pets should be bathed and groomed as necessary and an effective flea and parasite control program carried out if required.
No breeding of the pet shall be permitted on the premises.
EMERGENCY
In an emergency involving an accident or injury to your animal, we have the right – but not the duty – to take the pet to a
veterinarian for treatment, at your expense.
For details on our data protection, please see the data protection section on this form. | Issued: 17/17/2019 5 of 6
WASTE VIOLATION FEE
Unless we have designated a particular area in your building for pet defecation and urination, you are prohibited from letting a
pet defecate or urinate anywhere on our property and you must take the pet off our property for that purpose.
If we allow pet defecation inside your apartment, you must ensure that it’s done in a litter box with an appropriate litter mix.
If the pet defecates anywhere on our property, you must immediately remove the waste, and clean any damage.
In addition to the terms of this permission, you must comply with local and national regulations with the care of your animal.
Pet owners must notify the residents’ team any time that their pet accidentally defecates or urinates within the common areas
of the property, Failure to do so or failure to clear animal waste will result in a £15.00 per hour fee for cleaning per violation,
frequent violations could result in the permission to keep a pet being withdrawn.
VIOLATION OF RULES
If you, your guest, or any occupant violates any rules or provision of this permission (in our judgement) and we give you written
notice of violation and you must remove the pet immediately and permanently from the premises.
We have set out all rights and remedies set forth below, including eviction and recovering damages and legal fees from you.
If we receive a reasonable complaint from a neighbour or if we, in our sole discretion, determine that the pet has disturbed
other residents, we will give written notice and you must immediately and permanently remove the animal from the property.
REMOVAL OF A PET
In some circumstances, we may enter the apartment and remove the pet within one day after leaving a written notice.
We can remove a pet if, in our sole judgement, you have:
• Abandoned the animal
• Failed to care for a sick pet
• Left the pet in the apartment for an extended period without food or water
• Violated our pet permissions or let the pet defecate/urinate where it’s not allowed
To remove a pet, we must follow the following procedure:
• You will be notified by an explanation in writing the nature of the complaint/violation
• In this letter/email you will be given a time period in which to reply/comply with the permissions
• After the reply period has expired, further written notice sent to you confirming the action to be taken
LIABILITY FOR DAMAGE, INJURIES AND CLEANING
Except for reasonable wear and tear resulting from assistance or service pet, you and all co-resident(s) are jointly and severally
liable for the entire amount of damage they cause, including cleaning, defleaing, or deodorising.
This provision applies to all parts of the apartment including carpets, rugs, doors, walls, curtains, blinds, furniture and
appliances, as well as landscaping and other outside improvements.
If an item cannot be satisfactorily cleaned or repaired, you must pay for us to replace it. Payment for damage, repairs, cleaning,
replacements and the like are due immediately upon demand.
As the owner, you’re strictly liable for the entire amount of any injury that your animal causes to another person or to anyone’s
property. You indemnify us for all costs of litigation and legal fees resulting from any such injury or damage.
For details on our data protection, please see the data protection section on this form. | Issued: 17/17/2019 6 of 6
MOVE OUT
Except for reasonable wear and tear resulting from an assistance or service pet, when you move out, you’ll pay for de-fleaing,
deodorising and shampooing to protect future residents from possible health hazards, regardless of how long the pet was
there.
We can assist with arranging this on your behalf however will require proof that this has been done.
MULTIPLE RESIDENTS
Each resident on the tenancy must also sign this permission. You, your co-tenants and guests must all follow the instructions of
the pet permission.
Each resident is jointly and severally liable for damages and all other obligations set forth in this document.
Should the incident be of a serious nature or repeated on a regular basis (more than 3 times) we have the right to request
immediate removal, and we may turn the pet over to a humane society or local authority.
We will return the pet to you upon request if we haven’t already turned it over to a humane society or local authority.
If you don’t pick up the animal within 5 days after we remove it, it will be considered abandoned.
DATA PROTECTION
How we use your data:
We collect the information on this form in order to be enable you to use the building facilities i.e. activity room, gym, drawing
room, dining room, terraces and for providing services such as private hire of the applicable facility, granting a permit for a
parking bay, postal delivery or granting access to you apartment when you are not there.
We may work with or you may have a direct relationship with our service providers to deliver these services. Your information
may be shared with them in order to help us deliver the service.
Without your data you won’t be able to use these above service or facilities.
We won’t keep this information for longer than is necessary, i.e. up to three months after the day of the event, for the length
of your tenancy or as per the statutory requirements for financial and personal information.
Further information about how we use, share and otherwise process your personal data, and information about your rights can
be found here: essentialliving.co.uk/handbook
If you have any questions, please contact us at: yourdata@essentialliving.co.uk

Date last modified: Thursday, August 1, 2019

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